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Transaction Database Archiving
Simple Explanation: During daily use, PCCharge automatically stores in
its database records of your transaction processing. This database will
obviously increase in size over time, and may decrease operational efficiency,
slow down transaction processing, and increase the likelihood of database
corruption. Our Transaction Database Archive helps you to prevent such
issues by providing you with an efficient and simple means of moving older
transactions from your working database to a separate archive database.
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Note: The Transaction Database Archive is currently only intended for use
with terminal based processing companies. Host based companies store
transaction information on their systems, so PCCharge can't know if individual
transactions are active or inactive. To determine if your credit card processing
company is terminal or host based, consult the section of the PCCharge
Appendices that relates to your credit card processing company.
Only transactions that are “complete” will be archived by the Transaction Database
Archive. This includes the following types of transactions:
• Successfully settled/closed Sale transactions
• Successfully settled/closed Post-Auth transactions
• Successfully settled/closed Void transactions
• Follow-on transactions associated with successfully settled/closed Post-Auth & Sale
transactions
• Declined transactions
Transactions that are never archived include:
• “Active” transactions (those transactions that have not been settled/closed)
• “Open” Pre-Auth transactions (those without a successfully settled/close Post-Auth
Setting Up Transaction Database Archiving
Simple Explanation: PCCharge scans its program directory during
startup. If its database exceeds the Size Limit specified in the Transaction
Archive window, PCCharge will ask if you want to archive the database. If you
decide to archive the database, those transactions that are applicable to
archiving and that are older than the Keep Transaction value will be archived.
1. To access the Transaction Archive window, click Utilities on the menu bar. Click the
Transaction Archive/Purge option.
2. By default, the box labeled Enable Archive Prompt is checked. We HIGHLY
recommend that most users leave this checked, since this means that Transaction
Database Archiving is turned on. If you do expect to process a very high volume of
transactions on a daily basis, you may choose to uncheck this box, click OK, and skip
ahead to the section Transaction Database Purging (see page 173).
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